ShiftMed Requirements
To begin onboarding through ShiftMed, all healthcare professionals will need to submit and complete the following within the ShiftMed app:
Proof of Identification (DL, Photo ID, Passport, etc.)
Social Security Number
Professional License (6+ months experience)
You can upload multiple Professional Licenses and any Specialties, if applicable.
Training Manual - Complete directly within the app using the tap to sign feature.
Company Handbook - Complete directly within the app using the tap to sign feature.
Arbitration Agreement
Submit Work History (this is like uploading a resume)
Credentialing Requirements
Candidates must complete the following credentialing expectations:
Background Checks and Screening
SAM
OIG
Background Check (Wisconsin, Checkr)
Drug Screen - 10 Panel
Certifications
BLS / ACLS / PALS - Valid for 2 years
Accepted providers: AHA, HSI (BLS/ACLS), ARC
CPR certification requirements will depend on each specialty.
All licenses are required to have BLS
N95 Mask Fit
NIH Stroke Scale Course - Requirement for Med/Surg, ED/ER, ICU, Stepdown
Fetal Monitoring Certification - Requirement for L&D
Health Requirements
TB Test (all methods accepted) - Valid for 1 year
Annual agreement renewals allowed
Hepatitis B
Full vaccine series, positive titer, or declination accepted
COVID-19 Vaccine Card
2 doses, Booster, Medical Declination form, Religious Declination form
Varicella
Full vaccine series, positive titer, or equivocal titer with recent Varicella dose
MMR
Full vaccine series, positive titer, or equivocal titer with recent MMR dose
Flu shot - Typical timeframe for flu shot documentation is October - March
Flu shot, Declination
Documentation
Physician Statement
Resume
Must be current and include facilities worked and specialties
SSM Floating Guidelines Agreement
Online Learning Certificate
Assigned/completed before claiming orientation shift
Experience Requirements (Verified Specialties)
RN
1+ years of experience required
Will accept inconsecutive experience that adds up to a year. Experience must have occurred within the past 5 years
CNA
6+ months of acute experience required
Assessments
Skills Validation
EHR Competency
Specialty Self-Assessment
Orientation Details
Each hospital requires its own orientation
Exception
St. Agnes -> also opens:
Baraboo
Waupun
Mask Fit - Only required once per year
Does NOT need to be repeated per hospital
Glucometer
Required at each facility
Facilities
St. Mary's (Madison)
Waupun
Ripon
St. Agnes
Baraboo
Janesville
Monroe Clinic
What to Expect On-Site
System Setup
You will receive 2 Workday emails
Set up your login credentials
After setup:
ShiftMed requests system access
You receive login info in your Welcome Email
Same login used for:
Workday
Epic
All SSM systems
Before Your Shift
Check ShiftMed app 30 minutes before shift
Review:
Unit assignment
Any changes
On Arrival
Report to Nursing Supervisor
Timekeeping
Clock in/out using:
ShiftMed app
Workday
Do NOT clock out for breaks in the app!
Dress Code
RNs: Navy
CNAs: Gray
RTs: Seal Blue
System Access Requirement
You must work at least 1 shift every 60 days
If not you will lose access to:
Workday
Epic
All SSM systems
Bundles (Long Term Assignments Only)
What is a Bundle
A long-term assignment on a specific unit
3 guaranteed shifts per week
Scheduling
You may work up to 4 shifts/week
Only 3 are guaranteed
Weekend Requirement (Bundles Only)
Required: 4 weekend shifts per 4 weeks
Weekend shifts include:
Friday
Saturday
Sunday
Process
Submit schedule in app
Manager approves
Initial 4 weeks scheduled
Extensions
8 weeks
12 weeks
Ongoing
Critical SSM Policies
Do Not Return (DNR) Policy
You may be placed on DNR if you:
Refuse an assignment
Leave a shift early
Are caught sleeping on shift
DNR applies to ALL SSM facilities!
Attendance
Only schedule shifts you can work
Excessive call-outs may result in DNR
Pay
Pay period: Saturday -> Friday
Paid every Friday
Pay Options
Weekly pay
Next-day pay
Same-day pay
Orientation shifts are not eligible for early pay!
Support
Final Reminders
Do not refuse assignments
Maintain strong attendance
Work at least once every 60 days
Complete all required orientations
Check app before every shift
ShiftMed Attendance Policy and Expectations
Clocking in and out:
You are required to clock in and out for every shift using the ShiftMed app
Missed Punches:
If you are unable to use the app, you must promptly request a missed punch form from the Care Team to correct your time
Cancelling a Shift:
If you need to cancel a shift, you must report it in the ShiftMed app
Attendance Expectations:
While ShiftMed operates as an on-demand or PRN platform and may categorize attendance events such as call-outs, cancellations, and unscheduled shifts using a weighted system, hospital partners maintain high attendance expectations and may consider any change to a claimed shift to be an attendance violation
Failure to adhere to these procedures, or patterns of excessive lateness or cancellations, may impact your future shift opportunities at all SSM WI facilities
Questions?
If you have any questions, reach out in the ShiftMed App:
Menu -> Help Center -> Chat and Help Articles -> Ask a Question